Section 360 - Attachment 2: Corrective Action Plan Flowchart - Personnel Management Division Level

Refer to the steps of the Corrective Action Plan Flowchart - Personnel Management Division Level, which are written out below the diagram.

Steps of the Corrective Action Plan Flowchart - Personnel Management Division Level

Step 1: Misallocated position is identified externally by:

  • CalHR Personnel Management Division (PMD) Analyst
  • Desk/Job Audit (for example, as part of an out-of-class grievance)
  • Human Resources Quality Review (HRQR)

Step 2: PMD Analyst notifies impacted department and the 60-day window to correct the misallocation begins. Note: If Department fails to submit Corrective Action Plan (CAP) to PMD within 60 days, PMD will add Department to HRQR list and reconsider Department's current delegation. PMD may also report the problem to Department's Agency Secretary.

Step 3: Is misallocation correctable within the 60-day window?

IF YES: Path A

  • A1. Department develops Corrective Action Plan (CAP) using CalHR-771 form. Department obtains internal approvals on plan and implements corrective action within 60 days.
  • A2. Department works with PMD Analyst to provide needed verification/confirmation of appropriate corrective action. Department retains CAP internally for four years for HRQR purposes.

IF NO: Path B

  • B1. Department develops a Corrective Action Plan (CAP) using CalHR-771 form with all required internal signatures. Department creates new proposed duty statement and org chart reflecting proposed corrective action. Department submits package to PMD Analyst for approval.
  • B2. Is CAP approved by PMD Analyst?
  • IF YES: Path C
    • C1. PMD Analyst signs CAP form, retains a copy for PMD records, and returns approved CAP to Department. PMD Analyst adds CAP to PMD CAP List for tracking purposes.
    • C2. Department implements corrective action within stated timeframe, then signs CAP form, certifying corrective action is complete.
    • C3. Department notifies PMD Analyst of correction by returning CAP form to PMD. Department resubmits duty statement/org chart to PMD if either has changed from approved CAP version.
    • C4. PMD Analyst signs CAP form final time to acknowledge completion of corrective action. PMD Analyst sends complete CAP form back to Department.
    • C5. Department retains completed CAP form for four years. Process is complete.
  • IF NO: Path D
    • D1. PMD Analyst returns unacceptable CAP to Department to amend.
    • D2. Department must resubmit to PMD Analyst within 30 days. Return to Step B2 and repeat until CAP is approved by PMD.